Administrative Secretary

A private university and its corporate partner have formed an SPV to lead a major infrastructure expansion project in Lusaka. The SPV is now hiring an efficient and highly organized Administrative Secretary, with multilingual skills (European, Asian languages, or Arabic) considered a strong advantage.

This role provides administrative and coordination support to senior managers, stakeholders, and visiting consultants.

Responsibilities:
- Provide general administrative and clerical support to the SPV executive team  
- Manage schedules, meetings, travel arrangements, and communications  
- Prepare, organize, and archive project documentation  
- Support translation, note-taking, or interpretation when needed  
- Liaise with international and local partners in a professional manner  
- Draft and format reports, letters, and presentation materials  
- Maintain confidentiality and ensure smooth office operations  
- Assist in organizing stakeholder briefings or visits

Requirements:
- Bachelor’s degree in Business Administration, Secretarial Studies, or equivalent  
- 3+ years of proven experience in a similar administrative role  
- Excellent written and verbal communication skills  
- Proficiency in Microsoft Word, Excel, Outlook, and basic office systems  
- Knowledge of Arabic, European, or Asian languages is a strong asset  
- Strong interpersonal skills, professionalism, and attention to detail  
- Experience in infrastructure, NGO, academic, or project-based environments is a plus

Location: Lusaka, Zambia  
Job Type: Full-Time  
Salary: Quoted in USD, paid in ZMW equivalent  
Language Advantage: Multilingual applicants (European/Asian/Arabic) encouraged to apply